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Tendering & Project Admin Assistant

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Position: Tendering & Project Admin Assistant

Location: Carlow

Salary: Neg DOE

Our client is a leading electronic life safety and security systems supplier, delivering specialised services to customers across Ireland. They are currently seeking a highly motivated and detail-oriented individual to join their Carlow based team as a Tendering and Project Administrator.

As a Tendering and Project Administrator, you will play a crucial role in supporting the Tendering Manager in pricing both small works and larger project works and also assisting the site-based engineering team in delivering projects.

Responsibilities:

  • Tender Support
    • Assist the Tendering Manager in preparing tender submissions by conducting thorough take-offs and accurately estimating quantities for materials and labour.
    • Collaborate with the Tendering Manager to review tender documentation and ensure compliance with client requirements and specifications.
    • Utilise in-house tendering software to prepare and submit tender bids for both small works and larger projects.
    • Coordinate with clients and engineering team to gather necessary information for tender submissions.
  • Project Support
    • Support the Project Manager in project planning and scheduling activities.
    • Assist in the preparation of project documentation, technical document submittals, progress reports, and handover documentation.
    • Liaise with project stakeholders, including clients, subcontractors, and internal teams, to facilitate effective communication and project coordination.
  • Administrative Tasks
    • Provide general administrative support to the Tendering and Project Management teams, including filing, data entry, and document management.
    • Prepare and issue Health and Safety documentation from our in-house library of documents.
    • Maintain confidentiality and handle sensitive information with discretion.
  • Supplier Management
    • Collaborate with suppliers and subcontractors to ensure competitive pricing and timely delivery of materials and services.
    • Order necessary equipment and materials from trusted suppliers based on job estimates, ensuring adherence to standard purchase order (PO) procedures.
    • Manage incoming equipment orders to confirm receipt of all necessary items for job completion, ensuring proper labelling and available for collection by field engineers.
    • Maintain a tidy equipment store, disposing of excess packaging appropriately.

    Skills and competencies required:

    • Excellent IT/computer skills
    • Diligent, methodical, and well organised.
    • Polite and effective communication skills – phone/email
    • Self-motivated
    • Some relevant experience in a similar or related technical area would be an advantage

    Requirements:

    Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship’s already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in the Ireland. Applications submitted without the necessary visa in place will not be considered.

    If the position above is of interest to you and you would like to know more, please call Arlene today on 0860651940 in complete confidence.

    AC

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    Consultant Lawyer – Employment

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    Consultant Lawyer – Employment

    Flexible Working

    Ortolan Legal is a very different law firm. We provide our clients with ‘virtual’ legal support and this is delivered exclusively by experienced solicitors. We aim to give highly commercial and technically strong advice and do this at a cost which compares extremely favourably with other, more conventional legal practices. SRA authorised, we have grown strongly over the last 15 years and our client base includes businesses ranging from FTSE 100 household names and multinational manufacturers to privately owned businesses in sectors as diverse as professional services, consumer goods, rail, logistics, manufacturing and high tech.

    Our lawyers work mainly from home and are supported by all the technology and resources they need to provide an excellent service. Collegiate in the way we manage our business, we aim to put everyone in a position not only to achieve a great deal of job satisfaction, but also to really enjoy working with us.

    Because of our continuing growth, we are now looking for an employment lawyer (solicitor or barrister) who would like to work with us and join the existing employment law team acting primarily for employers. We would expect successful candidates to have excellent academic and work credentials and at least 7 years PQE. Equally importantly, you will need to be a good fit with the existing team; so as well as being charismatic and personable, you will also be highly motivated, client focused and will have a demonstrably commercial approach with plenty of initiative. The ideal candidate will have both contentious and non-contentious experience.

    Our model is based on flexible working, so we are looking for lawyers who would enjoy this type of work/life balance. There is a well-established compensation structure which rewards our lawyers well. No client following is required.

    If you would like to know more, please send your CV in confidence to Nick Benson at nbenson@ortolan.com.

    By applying for this role, your details will be sent to Ortolan People, who are acting as consultants for the hiring company. Ortolan People are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.

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    Lettings Manager- Brook Green

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    Dove & Hawk have recently partnered with a very exciting Global Property Firm. They are currently looking for a Lettings Manager for one of their established Prime Central London.

    The main responsibility of this role is to manage the lettings office with full accountability for driving results and your team.

    To be considered for the role, you will have recent experience of winning new instructions and growing a branches portfolio of properties.

    Personal specification:

    • Strong understanding of the residential lettings sector, the local market, key legislation influencing the industry and marketing and sales strategies
    • Ability to concisely explain processes and responsibilities regards contracts / tenancy agreements, deposits, invoices, arrears, tenancies etc.
    • Competent at analysing, implementing and monitoring team targets and performance, with the ability to calculate relevant rates and ratios
    • Keen and competitive nature to succeed whilst efficiently and effectively able to process a high volume of work at pace
    • Ability to remain calm and professional at all times, be authoritative as well as approachable

    Salary Package:

    • Basic salary up to £30-40,000 per annum
    • OTE of £75,000-£100K per annum
    • Company Car Allowance of £5,000 per annum

    Benefits include:

    • Industry leading training and development, a rewards programme, charity and social events, award ceremonies, competitions and much more!

    Monday to Friday 8:30-18:30, Saturdays 10:00-16:00 1 in 3

    For further information on this exciting career opportunity, please apply online now and we will get back to you immediately.

    Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C’s and Privacy Policy which can be found at doveandhawk.co.uk

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    Recruitment consultant – Facilities Management

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    recruitment Consultant – Facilities Management – Oxford

    £25K-£40 Per annum (salary negotiable dependent on experience) OTE £60K-£80K + Rewards & Incentives.

    Do you want to work for a well-established leading recruitment organisation that combines a fun vibrant working culture with industry leading support, training and career development?

    Daniel Owen are looking for a Recruitment Consultant to join our office based in Reading. Daniel Owen is one of the largest specialist construction recruitment agencies across the UK providing a first-class recruitment service to all clients and candidates.

    Since 1986 we have been one of the leading specialist construction recruitment agencies, with our blue collar trades and labour division being the backbone of our business. Following on from another successful year, we are now on the lookout for another Recruitment Consultant to join the DO team in Oxford, specialising in Facilities management.

    This role presents an exciting opportunity to collaborate with our established accounts, working on a desk that currently has live vacancies & clients that will be handed over to you from day one. With the team having an exceptional name in Oxfordshire & Buckinhamsire and reputation in the industry this will be a huge benefit to you when building relationships with new & existing clients.

    What you will be doing as a Recruitment Consultant?

    * Managing and maintaining client relationships through the fulfilment of needs and expectations * Sourcing and selecting candidates for each role

    * Adhering to company values * Managing candidate administration including time sheets and right to work documentation

    * Using job boards to conduct CV searches and post job adverts

    * Using our tailored data base to search for candidates

    * Using social media platforms like LinkedIn to become an expert in Facilities management Regardless of recent experience, you will be enrolled on our 3-month training scheme to ensure the most success throughout your time at Daniel Owen.

    Previous experience within recruitment is not essential for this role, however previous experience within a sales based role would be beneficial. We have an extensive and established candidate and client database which you will have full access too while working alongside an experienced team who will share a wealth of market knowledge with you.

    What Daniel Owen can offer you in return:

    * Generous basic and competitive commission structure

    * In house training and coaching to support your career development

    * Quarterly incentives

    * Holiday buy & sell back scheme

    * 23 days of annual leave + 8 days bank holiday plus a free day’s holiday for your birthday

    * Anniversary & performance milestone awards, treat vouchers and additional sales events

    * The opportunity to go on two company funded holidays per year to destinations such as Alicante, Portugal, Marbella etc

    * Contributory pension scheme

    * Private health care scheme

    * Life assurance policy

    * The opportunity to gain fully funded recruitment qualifications

    If you could see yourself being a part of this team and a company who values and develops their employees, please reach out to our Talent Acquisition team. RED123

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